WAYLILY
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MEET WAYLILY
Everything behind the event. All in one place.
From the first details to the final moments, see how Waylily helps you plan, organize, and coordinate the day as it happens.
FOR EVERY KIND OF EVENT
EXPLORE EVERY FEATURE
Everything that goes into the day.
Explore the tools that help you prepare, connect the people involved, and coordinate the event itself.
Timelines & planning
Create a plan that can change with the day.
- Build and edit event timelinesFree
- Multiple event datesFree
- Activity notes and locationsFree
- Schedule adjustmentsFree
- Export event informationFree
- AI timeline importPlus
People & event details
Keep the essentials easy to find.
- People and vendor contactsFree
- Venues, rooms and locationsFree
- Event notesFree
- Client questionnaires and responsesPlus
- Photography shot listsPlus
- Family formal combinationsPlus
- Creative boards for shootsPlus
Teams & responsibilities
Keep everyone working from the same plan.
- Team directory and event membersStudio
- Team invitations and permissionsStudio
- Team chat and updatesStudio
- Task assignments and assigneesStudio
- Task due dates and completionStudio
- Team notificationsStudio
- Recent task activityStudio
Event-day coordination
See what matters when it matters.
- Event ModeFree
- Now and next timeline viewsFree
- Focused event-day navigationFree
- Real-time timeline adjustmentsFree
- Event-day checklistsFree
- Preview the day beforehandFree
Features and limits depend on your plan. See Pricing for the full comparison.
Compare all plans ↗TIMELINES
A clear view of the entire day.
Build a schedule yourself or bring in one you already have. Keep arrivals, transitions, locations, and key moments in one place.
Build or import your scheduleKeep locations and notes alongside each momentMake updates without juggling different copies
See it in the demo SOPHIE & JAMES · SATURDAYEvent timelineFive moments · Garden House
1:30 PMVenue and vendor arrivalPreparation
2:45 PMFirst lookGarden
3:30 PMWedding party portraitsNorth lawn
4:00 PMCeremonyCourtyard
5:00 PMCocktail hourTerrace
A sample view of how a day comes together
PEOPLE & LOCATIONS
Know who to call. Know where to go.
Keep vendor contacts, responsibilities, venue information, and locations close to the moments they belong to.
Names, roles, and contact detailsVenues and event locationsShared context for the people involved
EVERYONE IN THE LOOPPeople & locationsThe right information, close at hand.
TK
Taylor KimLead coordinator
Main contactAC
Alex CarterPhotographer
On site 1:30 PMJL
Jordan LeeFlorals
Setup 12:45 PMLOCATIONGarden House · North LawnVenue and access notes together with the event
QUESTIONNAIRES Plus
Ask the right questions ahead of time.
Collect the information you need before the event, then keep the answers where you can actually use them.
BEFORE THE EVENTCollect the detailsExample questionnaire · Responses saved with the event
Taylor Kim · Lead coordinator
Please use the east entrance for vendor load-in. Florals will be ready at 12:45.
✓ Response received
TEAM COORDINATION Studio
Keep the whole team in sync.
Make sure the people coordinating an event can share important updates and work from the same information.
ON THE SAME PAGEEvent teamSaturday · 2:41 PM
Timeline note: First look begins at 2:45 PM
INTRODUCING EVENT MODE
When the event begins, focus on the moment.
Everything you need to run the day, without everything you don't. Event Mode puts the schedule, people, and important details within easy reach in a clear, distraction-free view.
WAYLILY / EVENT MODESophie & JamesSaturday · Garden House
● EVENT DAYHAPPENING NOW
First look
UP NEXTWedding party portraits3:30 PM · North Lawn
4:00 PMCeremonyCourtyard
5:00 PMCocktail hourTerrace
TimelinePeopleLocationsNotes
Only what matters, right when it matters.
Now, next, and laterKnow the current moment and what comes after, at a glance.
Details without the searchFind locations, notes, and the right people when you need them.
Room to adaptKeep the event moving when schedules change or moments shift.
Less on screen. More attention on the day.A focused event-day view, without the clutter of planning tools.
Illustrative sample event · Explore the interactive demo to experience Event Mode.
SEE WAYLILY FOR YOURSELF
Be present. The rest is handled.
Explore a sample event, or start planning your own. Free to begin, with more capabilities when you're ready.